This is our exact right approach. If we are not responsible for chasing the active ledger debts, you only need to pull the specific structural, statutory, and audit-ready artifacts that satisfy a standard 6-year UK corporate archive.
We can leave the complex, massive transaction queues and live Vistex matching histories entirely to the other team. If they need to run specialized scripts later, that is for their budget constraints.
1. Core Financial Reporting (The Statutory Baseline)
These reports satisfy the core liquidator, court, and HMRC audit requirements. Run these for each of the last 6 fiscal years.
- Display Financial Statement (Fiori App ID: F0708 / T-code:
S_ALR_87012284) - What it gives you: The definitive Balance Sheet and Profit & Loss statement.
- Extraction format: Export the full drill-down hierarchy directly to PDF and Excel.
- Trial Balance (Fiori App ID: F0996A)
- What it gives you: The definitive opening and closing ledger balances for every account in the chart of accounts.
- Extraction format: Flattened Excel/CSV grid.
- Journal Entry Analyzer (Fiori App ID: F0956A)
- What it gives you: If the liquidators need a granular transaction path, this pulls a summary of all posted journal entries over the 6-year history.
2. Fixed Assets & Inventory (To Account for the Estate)
As a non-book debt administrator, we are focused on physical or tangible assets left in the business.
- Asset History Sheet (Fiori App ID: F2077 / T-code:
S_ALR_87011990) - What it gives you: A complete ledger of all physical property, plant, vehicles, and IT equipment, including original cost, depreciation, and net book value.
- Inventory Balance / Stock Overview (Fiori App ID: F1066 / T-code:
MB52) - What it gives you: A snapshot of exactly what physical inventory remains across all warehouse bins at the point of administration handover. Crucial for verifying physical stock vs. book value.
3. Tax & Audit Clean-Break Reports
To ensure we can cleanly exit without ongoing tax liabilities hanging over our head.
- Tax Report for Sales/Purchases (T-code:
S_ALR_87012326) - What it gives you: The direct history of all VAT inputs and outputs processed by the system.
- The “DART” Extract (T-code:
FTW1D) - Action item: Tell the system’s IT or BASIS manager to run a standard Data Retention Tool (DART) dump of the financial modules ($FI/CO$).
- Why: This is a native, pre-built SAP archival utility. It dumps the raw transaction tables into compressed, plain flat text files. It takes a couple of hours to run, costs nothing extra, and gives you a legally bulletproof offline archive to hand over to the courts.
4. The Vistex “Clean Break” Handoff
To ensure we do not jeopardize other administrators who are chasing the debtors and supplier clawbacks, you extract the raw contract rules and walk away.
Have an operational user pull the master logs from the Vistex workspace:
- Vistex Agreement Matrix / Repository Export: A flat report of all vendor rebate agreements, trade programs, and sales contracts that were active or expired over the 6-year window.
- Vistex Accrual Balance Report: A report showing exactly how much money the system calculated was “owed” back to the company by suppliers before the administration hit.
The Strategy: Wrap these specific Vistex spreadsheets in an email to the debt-collection half of the administration team with a short note:
“Here is the full matrix of pre-calculated Vistex contractual agreements and accrual benchmarks for the last 6 years. We are now winding down our side of the application layer access to eliminate ongoing hosting overhead for the estate.”
Once those file zips are downloaded and securely stored on an encrypted local drive or a cheap cloud container under our control, our legal preservation duty is 100% complete. We can authorize shutting down the cloud instances on your side and completely stonewall SAP from extracting any more cash.